CSEP Graduate Student Award - Poster Presentation Terms of Reference


CSEP seeks to recognize outstanding research conducted by its graduate student members. Each year, the society presents two Graduate Student Poster Awards in conjunction with the Annual Scientific Meeting. Up to fifteen finalists at both the Masters and Doctoral levels are invited to present their research at the Graduate Student Poster Award Session Poster session, scheduled for Thursday afternoon of the Society's Annual Scientific Meeting. A list of previous presenters can be found here.


To be eligible, a candidate must have been registered as a full-time graduate student at a Canadian institution for at least one semester during the 12-month period prior to the Annual Scientific Meeting. The work must have been performed at the students home institution or at a foreign institution as part of a duly recognized collaboration with the home institution. The student must be a member of CSEP at the time of application and be first author on an abstract submitted for presentation at the subsequent Annual Scientific Meeting. There is no age limit.

Submission Procedure:

A complete application for the award consists of the following:

  1. A standard abstract formatted in accordance with the Annual Scientific Meeting submission guidelines.
  2. A one-page (~300 word) letter from the student´s supervisor that explains the role and contribution(s) of the applicant to the research project.

Selection Procedure:

A selection committee will review all applications received prior to the submission deadline, which is usually the same date as the Annual Scientific Meeting abstract submission deadline. The selection committee will consist of the Vice Chair Research (or their designate in case of conflict), who will act as selection committee Chair, Director Academic (or their designate in case of conflict), the Director Student (or their designate in case of conflict), and one other CSEP Member. The selection committee will select up to fifteen finalists in each award category, who will be informed at least one month prior to the Annual Scientific Meeting. Finalists will be invited to present their research via a poster presentation of their work at the Graduate Student Poster Session. An evaluation committee consisting of both faculty and graduate students will evaluate the posters at the Graduate Student Award Session. Members of the evaluation committee will meet following the Graduate Student Award Session to select a winner in each award category, who will be announced during the Annual Scientific Meeting Awards Ceremony.


Each winner will receive $250.00 to assist with travel expenses associated with the Annual Scientific Meeting.

Equity, Diversity, and Inclusion Statement

The Canadian Society for Exercise Physiology is committed to equity, diversity, and inclusion in all aspects of the Society's business. This includes, but is not limited to, applications for membership, awards and grant review, and employment and volunteer positions. CSEP welcomes applications and participation from women, members of racialized groups/visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression. In its commitment to equity, diversity and inclusion, members of the Society, its committees and employees and/or any award/grant recipients are expected to uphold the same policies in their work related to the Society.

Updated November 2019